Tech Officer: Contract Administration

Structural Information

Job number:                     10004624

Job title:                             Tech Officer: Contract Administration

Job grade:                          OP1

Group/ BU:                       Openserve

Division:                             Openserve

Span of control:               0

Reports to:                        Management

REM Functional Area:    Technical

Core Description

Responsible for the technical administrative functions in the contract management environment.

Job Responsibilities

OUTPUT 1
Processed Requisitions
SUB-OUTPUTS
Receive and analyze regional specification
Liaise with relevant role players
Manage buckets (NEDLMP)
Capture information on database
Compile and distribute contractor's documentation
Receive and analyze quotation / tender
Forward quotation/tender to regions
Capture cost plans
Capture requisitions

Capture service entries
Confirm order placement
Amend orders
Update database
RANGE
Services (Contractors)
Contractor Management
OUTPUT 2
Administrated Contractors List
SUB-OUTPUTS
Capture contractor details on database
Maintain contract details on database
Performance management/ Capture SPPE and Penalties
Suspensions / Limitation management
RANGE
Inside plant
Outside plant
OUTPUT 3
Processed Correspondence

SUB-OUTPUTS
Receive request and determine need
Gather information to be corresponded
Customize and distribute NEDLMP report
Analyse information
Obtain authorization and forward correspondence
RANGE
Documentation:
-Letters
-Faxes
-Forms
Electronic :
-E-mail
-Telephone
OUTPUT 4
Compiled Reports
SUB-OUTPUTS
Research and identify needs
Consult and negotiate with stakeholders
Analyze data / information resources
Process data

Generate and validate reports
Interpret report
Distribute report to all Stakeholders
Update reports when required
RANGE
Contractor/ Material Management
Contractor Management
OUTPUT 5
Processed Queries
SUB-OUTPUTS
Feedback on query
Receive query
Handle query
Follow up on query
Liaise with Customers
RANGE
Contractor Management
OUTPUT 6
Provided Support

SUB-OUTPUTS
Receive and analyse request
Determine nature of support to be provided
Execute support actions
Provide feedback
RANGE
Contractor Management
OUTPUT 7
Administered Technical Payment Documents
SUB-OUTPUTS
Receive and check job completions
Update records/ files
Verify payment documents
Reconcile technical quantities with payment
Do final progress report/evaluations
Return original documentation (auditing) to role players
Verify final payment documents
Archive files
RANGE
Contractor Management

OUTPUT 8
Conducted Technical Audits/ Quality Inspections
SUB-OUTPUTS
Receive and analyze report / request
Collect information
Receive inspection order
Execute physical quantity inspection
Liaise with customer contractors
Submit report to relevant role players
Do technical audit on material issued, used and recovered as I/E 6
Do technical audit on contract payments certificate
RANGE
Administrative
Technical
Financial

Core Competencies

FUNCTIONAL KNOWLEDGE
Telkom Procedures; Telkom Policies; Computer Software
FUNCTIONAL SKILLS
Negotiation Techniques; Planning; Analytical; Communicating; Problem Solving; Report Writing Techniques
ATTITUDES/ LEADERSHIP COMPETENCIES
Approachable; Customer Focus; Assertive; Initiative; Flexible

Certifications

Education

Experience

Additional Information

Special Requirements

Physical Requirements

Key Stakeholders