Specialist: Sourcing

Structural Information

Job number:                     10026517

Job title:                             Specialist: Sourcing

Job grade:                          S5

Group/ BU:                       Generic

Division:                             Generic

Span of control:               0-5

Reports to:                        Senior Management

Core Description

Manage end-to-end Procurement process for categories/ commodities using Total Cost Ownership (TCO) model to achieve savings for the company.

Job Responsibilities

• Engage with the business stakeholders to understand business requirements.
• Conduct spend and market analysis and research to understand commodity trends within the organization compared to local and global trends.
• Draft and Manage own RFX's.
• Manage the governance processes during each RFX.
• Negotiate best value contracts for the company using TCO models.
• Manage medium to complex supplier relationships and contracts.
• Create and maintain an up to date, visible and accessible repository of procurement contract information indicating vendor, contract value, goods or services for which the contract exists; as well as flags indicating upcoming contract renewal or termination.
• Prepare and administer correspondence and contract documentation throughout the life cycle of a contract, including termination and contract closeout activities.
• Deliver efficient and effective contract management services to the stakeholders through determining the urgency, importance, impact and resource implications.
• Responsible for implementation and management of category/ commodity strategy.
• Analyze the spend baseline to manage the category profile, including risk assessment and supplier relationship.
• Manage the Buying Channel effectiveness based on reports in collaboration with cross functional sourcing teams.
• Manage the supplier selection, identification of potential strategic partners and fact based negotiations for the category.
• Manage the strategy implementation and sourcing execution against the established measures and controls in alignment with the overall KPI framework.
• Manage the cross functional sourcing team and measures category practices against best-in-class benchmarks to identify value delivery initiatives.
• Supports the management of internal customer feedback and query resolution on category and supplier performance.
• Administers periodic surveys to measure customer feedback for continuous improvement.
• Within the framework of the cross functional sourcing and supplier development teams, closely manages the relationship with internal Customers
• In line with the defined procurement strategy, manages the identification, classification and categorisation of suppliers.
• Manage Supplier relationships by establishing and maintaining rapport with all levels of supplier personnel and internal customers.
• Manage supplier development activities.
• Manage the BBBEE performance within the category.
• Identifies and recommends supplier innovations and manages implementation.
• In collaboration with the Compliance and Risk team, assesses and defines the supplier risk management plan and mitigation actions.
• Manage contract compliance and payment terms as per Telkom policies.
• Manage own delivery against agreed delivery plan and set timelines, identify obstacles to delivery and take appropriate action where required.
• Closely monitors contract compliance and flags areas of non-compliance for corrective.
• Executes high value Spot Buys where required.
• Support the team to source high value, unplanned ad hoc demands, to keep control over high spend utilising deep sourcing/ category expertise.
• Manage own performance and development.
• Manage own performance and development to ensure ongoing learning and development.
• Keep abreast of best practice procurement.

Core Competencies

FUNCTIONAL KNOWLEDGE
Spend & Demand Analysis; Specification Analysis; Supply Market & Competitor Analysis; Value Chain & Total Cost Analysis; Strategic Category Management; Value Identification; Tendering; Contracting/ Legal; Content Management; Reporting & Procurement Controlling; Procurement Applications & MDM; Operational Contract Management; Supplier Relationship Management; Procure to Pay; Spot Buy Execution; e-Sourcing Event Execution
FUNCTIONAL SKILLS
Communicating with Impact; Drive for Results; Team Working; Customer Management; Building Relationships; Project Management & Planning; Strategic Agility; Challenging & Influencing; Process & Policy Adherence; Business and financial analysis; Dealing with Ambiguity; Holding People Accountable; Leading High Performance Teams; Managing & Leading Change
ATTITUDES/ LEADERSHIP COMPETENCIES
Business Leadership; Market Leadership; Organisational Leadership; Personal Leadership; Thought Leadership; Living the Telkom Values of Continuous Improvement, Honesty, Accountability, Respect, Teamwork; Values aligned with company values - Collaboration, Customer Centricity, Accountability, Agility, Simplicity (CCAAS)

Certifications

Education

Experience

Additional Information

Qualifications and Experience:

• Relevant degree/ diploma (NQF level 6) or CIPS level 5. A Bachelor's Degree in Commerce or Accounting or Law or IT or Science (NQF level 7) will be an advantage.
• At least 5 years experience required in a Sourcing enviroment.

Special Requirements: 

• Must have a good understanding of the ICT industry, with a focus on the Telecommunications market and trends.
• Experience in sourcing environment with large scale sourcing projects exposure.
• An understanding of the National Development Plan (NDP), NIPC, ICT sector guides and B-BBEE codes.
• Knowledge and experience in medium to complex negotiations, contracts management, business finance and strategic cost management.
• Experience in building and managing long term internal and external business relationships.
• Ability to lead and inspire his/her category team and succeed in a fast changing and highly competitive market, keeping the team focused on breakthrough procurement strategies and tactics to best leverage the procurement budget.
• Executive presence and credibility; with a focus.

Special Requirements

Physical Requirements

Key Stakeholders

• Professional Business Services