Ops Specialist: Sourcing

Structural Information

Job number:                     10002702

Job title:                             Ops Specialist: Sourcing

Job grade:                          S6

Group/ BU:                       Generic

Division:                             Generic

Span of control:               0

Reports to:                        Management

REM Functional Area:    Support

Core Description

To source the right product and/or service of the right quality at the right price at the right time from the most suitable source of supply in accordance with Telkom's Procurement policies and procedures and Black Economic Empowerment to create shareholders value and customer satisfaction. To ensure Procurement synergies are identified and achieved.

Job Responsibilities

OUTPUT 1
Value Delivery
SUB-OUTPUTS
Identify cost savings projects within the categories to contribute to the value delivery targets
Identify SMEET (Subject Matter Expert Evaluation Team) members to assist in the project planning and execution
Execute projects within agreed timelines
Obtain sign-off on value delivery projects with relevant stakeholders

RANGE
Within Delegation Of Authority Parameters
Within Business Code of Ethics Areas
OUTPUT 2
Managed Sourcing Process
SUB-OUTPUTS
Identify and analyse need
Decide on procurement process
Prepare bid document
Conduct bidders conference
Liaison with bidders (written)
Relationship building
Liaison with all stakeholders
Commercial evaluations
Prepare recommendation for approval
Prepare any other relevant/ required documentation
Conduct bi-lateral negotiations
Conclude the deal
Debrief
RANGE
Quotes

RFI's, RFB's, RFP's
Within Delegation Of Authority Parameters
Within Boundaries of Procurement Policy and Sourcing Process
OUTPUT 3
Managed Contracts
SUB-OUTPUTS
Negotiate and agree on BEE requirements with suppliers
Compile agreements and incorporate into main contracts
Assist and guide suppliers in the implementation of BEE requirements
Monitor contractual commitments
Provide input during mediation of disputes
Monitor and manage contact life cycle
RANGE
HO controlled
Local controlled
Rates & terms
Quotation based
Closed/ sole supplier
Specialist contracts
Contractor development
Regional approved contractor list

Tender process
OUTPUT 4
Provided Category Management Support
SUB-OUTPUTS
Gather and Analyse Spend Management data
Gather Market Analysis
BEE Analysis
Contract Analysis
RANGE
Strategic
Partnerships
Ordinary supplier
Within Delegation Of Authority Parameters
Within Requirements/ Boundaries of Procurement Policy
OUTPUT 5
Compiled Report/ Documentation/ Recommendations
SUB-OUTPUTS
Gather information
Analyse information
Process data

Finalise report and inform relevant role players
Submit to relevant parties
File documentation in SAP as per procurement policies and procedures
Follow up with relevant parties
Assist with Procure to Pay processes where applicable
RANGE
Customers
Trends
Red flagging
Administration
Technical
SAP
Category Sourcing Teams (CST)
OUTPUT 6
Managed Supplier Performance
SUB-OUTPUTS
Gather and analyse performance information
Monitor progress
Contract performance improvement actions
Apply penalties on non-compliance/ late deliveries
Measure/ evaluate and rate the supplier against the performance criteria

Provide performance feedback to supplier
RANGE
Strategic
Partnerships
Ordinary supplier
Within Delegation Of Authority Parameters
Within Requirements/ Boundaries of Procurement Policy

Core Competencies

FUNCTIONAL KNOWLEDGE
Contracting; Telkom Procedures; Business Procedures; Products; Negotiation; Financial Management
FUNCTIONAL SKILLS
Facilitating Techniques; Time Management; Interpersonal; Analytical; Negotiation Techniques; Project Management; Report Writing Techniques; Stakeholder Management; Excel, PowerPoint
ATTITUDES/ LEADERSHIP COMPETENCIES
Responsible; Assertive; Integrity; Customer Focus

Certifications

Education

Experience

Additional Information

Qualifications and Experience:

• Relevant/ equivalent 3-year Degree/ Diploma (NQF level 6) or CIPS level 5 Professional Diploma in Procurement and Supply.
• Experience in Sourcing environment.

Special Requirements

Physical Requirements

Key Stakeholders