Executive: Governance and Ethics

Structural Information

Job number:                     10027882

Job title:                             Executive: Governance and Ethics

Job grade:                          M3

Group/ BU:                       Corporate

Division:                             CEO

Span of control:               2-5

Reports to:                        Top Management

Core Description

Responsible for formalising clear accountabilities and responsibilities for the Statutory governance universe within the Telkom Group; Responsible for governance compliance of the Company with requirements of, but not limited to the Companies Act, Corporate Governance and JSE listings requirements, Delegation of Authorities; internal processes; etc. Assist in managing the end to end process for board and board committees. Responsible for Group policy framework management, advising and reporting on all related Ethics and Governance activities within Telkom Group. The incumbent will be responsible also for all compliance and governance matters related to subsidiary companies and their boards of directors.

Job Responsibilities

- Establish a Framework of Policies providing detail regarding the requirements of Policies within Telkom Group. This must include guidance policy approvals in line with the Board delegations
- Ensure a process of annual policy revision to ensure currency and clear specification of metrics regarding the effective implementation of the Policy for ultimate Board oversight purposes
- Establish & maintain stakeholder relationships by determining key stakeholders, understanding stakeholder position and interest, offering meaningful benefits to stakeholders
- Assist in fostering organisational leadership involvement in Ethics and organisational culture building especially as it pertains to the core values of the Telkom Group.
- This includes co-ordination/ alignment with others areas, such as Fraud/ Forensics
- Ensure processes to monitor the effectiveness of meeting the governance compliance objectives, inclusive of treatment where required

- Coordinate internal and external communication to deliver the right message
- Ensure advisory, compliance & Corporate Governance by facilitating learning and development of board members, monitoring developments
in Corporate Governance, identifying legislative/ statutory requirements
- Actively monitor and report on corporate governance trends and laws allowing timely anticipation of new requirements and their potential impact on the organisation
- Review and implement controls, manage and monitor risk identification, manage consequences of non-compliance (corrective action, recognize &
reward, develop & discipline)
- Manage meetings/ events by identifying requirements and defining actions needed to produce a successful event in conjunction with relevant role players
- Schedule activities and participants, prepare relevant documents, and procure necessary requirements in accordance with set procurement policies and procedures
- Dispatch documents to participants, record proceedings in accordance with set standard/ procedure, distribute communication to aid relevant role
players in implementing board decisions
- Monitor and provide guidance and oversight of resolutions reached at meetings
- Manage ethics by performing risk identification/ assessment/ monitoring
- Manage Code of Conduct, compile compliance and ethics policy, enforce compliance and ethics, conduct compliance and ethics training and conduct
- Handle activities which are logically carried out by a department secretariat:
- Assignments of support for internal and external communication
- Support and coordinate the actions of corporate directors (board performance assessment, board education, compensation)
- Facilitate relations between management and board and committees
- Ensure proper statutory administration
- Ensure compliance with requirements of the Companies Act, Corporate Governance practices and JSE listing requirements
- Ensure applicable legislative and corporate governance compliance
- Manage the performance, productivity, development and wellbeing of own team
- Ensure leadership and performance that is aligned with the Telkom culture and values

- Assist in supporting company performance targets
- Control cost and expenses against the operational budget (OPEX)

Core Competencies

FUNCTIONAL KNOWLEDGE
Companies Act; Legislative Interpretation; Policy and process formulation; Telkom policies/ procedures; Administration/ Statutory compliance; Legal & Regulatory Exposure & Awareness
FUNCTIONAL SKILLS
Excellent interpersonal and networking skills; Negotiation Skills; Excellent Verbal and Written Communication; People advisory and influencing skills; Stakeholder Management; Strategic Thinking Ability; Analytical ability; Planning and organisation; Decision making ability; Computer applications; Problem solving/ analysis; Project Management
ATTITUDES/ LEADERSHIP COMPETENCIES
Business Leadership; Market Leadership; People Leadership; Personal Leadership; Thought Leadership; Values Aligned with company values

Certifications

Education

Experience

Additional Information

Qualifications and Experience:

• Admitted Attorney and/or Member of the Institute of Chartered Secretaries and Administration (ICSA).
• Experience in a Company Secretariat environment.
• Experience in a listed environment will be an added advantage.

Special Requirements:

• Practical knowledge and understanding of reporting, ideally in a listed company.
• JSE listing requirements.
• Able to maintain high degrees of confidentiality.

Special Requirements

Physical Requirements

Key Stakeholders

Internal:

• Statutory reporting: support in production and distribution of reports
• GCEO, CEOs and Chiefs
• Business Excos
• Investor Relations
• Finance Division
• Internal Audit
• Group Communications

External:

• Board/s
• Johannesburg Stock Exchange
• DTPS
• External Auditors
• Company Sponsor